VILNIUS - Lithuania’s largest furniture manufacturer, Freda, for the past three years has been selling its products exclusively to Sweden’s global giant IKEA, reports news agency LETA. The Lithuanian company produces wood furniture such as tables, dressers and cabinets for living rooms and bedrooms. The company ships an average of 10,000 pallets loaded with furniture every month, with 800 items loaded onto a total of 15 to 20 trucks on any given day.

In August 2010, Freda began employing radio frequency identification to track furniture destined for IKEA, with the goal of reducing shipping errors and labor costs as workers moved the products into a warehouse and then onto trucks. But beyond warehouse accuracy and labor reduction, the company hoped to achieve benefits in production efficiency as well.
RFID system, provided by Lithuanian integrator Autepra, enables the firm’s management to track when items are produced and shipped out, and to thereby know when a specific type of product is low in inventory and needs to be manufactured.

That is a critical benefit, says Virginijus Brundza, Freda’s production manager, since the warehouse is relatively small, and the company wants to ensure not only that it has sufficient finished products on hand to fill orders, but also that it does not produce excess items that need to be stored on site.

The system consists of EPC Gen 2 passive RFID tags (attached to stretch wrap surrounding each item), a reader at the point of tagging those goods, a portal reader at the loading dock, and a forklift with an on-board computer so that the forklift operator, while loading a truck, can view order updates, based on RFID reads. Proringas, which provided Freda’s existing Pragma enterprise resource planning (ERP) system, contributed software to manage RFID data, and integrated it with the firm’s back-end system.

Freda manufactures and stores the furniture at its facility in Kaunas, though some of the furniture is sent to an off-site distribution center, also owned by Freda.

At the manufacturing site, after products are loaded onto pallets and wrapped in plastic stretch film, the items are then transported to a warehouse in the same building, to await pick-up by third-party transportation companies to various IKEA locations, or to Freda’s off-site DC. Prior to adopting the RFID system, employees had been attaching a green sticker to the plastic wrap of each piece of furniture entering the warehouse. Later, when the furniture was being loaded onto a truck for shipment to IKEA, the workers removed and counted the stickers. In this way, the stickers helped the production department monitor the amount of furniture produced and stored each day, as well as determine what additional furniture needed to be manufactured, and when. Such a manual counting process, however, was time-consuming and prone to human error.

With the new system, Brundza hopes to reduce the number of man-hours spent counting the items produced each day, as well as tracking which goods are loaded onto which trucks. What’s more, he hopes to reduce the rate of errors.
When an order is received for a particular store, the forklift operator can view that order on the screen of his vehicle’s on-board computer. The ten-inch screen displays a list of all items required to fill that order. The operator then picks up each item on the list and brings it to a waiting truck. As the forklift passes through a loading dock’s RFID portal, a CAEN A948 reader captures the tag’s unique ID number and furniture description, and compares it against the order to be filled in Freda’s ERP system.

The Pragma software then sends an update of the shipment’s status to the forklift computer, and the forklift’s screen displays the item that has been loaded in green, or issues an alert if an incorrect item is being put into the truck. “In that way,” Brundza says, “mistakes are quite easy to handle” since they are caught before the truck is loaded. Once a truck is fully loaded, the forklift’s computer sends the operator a confirmation, and the truck departs for the intended IKEA store. When the vehicle arrives at its destination and is unloaded, however, IKEA personnel do not read the furniture’s RFID tags; instead, Brundza explains, they scan the bar-coded labels that Freda also attaches to each item.

Since the system’s installation, Freda’s production department has been using it to view the number of items shipped, and to then schedule manufacturing accordingly.

The greatest challenge during this deployment, Brundza says, has involved ensuring that only the RFID tags of items passing through the loading dock’s portal are read. The warehouse is relatively small - about 800 square meters - and some pallets pass within several feet of the portal without actually moving through it. To resolve this problem, Girdzevicius says, Autepra installed RF shields that would reduce transmission length into the warehouse itself.
In the future, Brundza says he hopes his company can begin tagging raw materials as they arrive at the facility, in order to track them as they are stored and then used in the manufacture of furniture.